A job offer is a document that is enclosed with
the acceptance letter.
A typical offer letter would include:
A
thank you for the candidate's interest in
the job opening and/or company.
Job description .
Training/ Probation period.
The Compensation package you are offering
includes. (e.g.basic salary, medical coverage,
House Rent Allowance, Travel Allowance etc.).
Salary.
What the company foresees in the candidate.
Who to contact in case of queries.
Sample
Job Offer Letter
Dear
(Name),
I would like to take this opportunity
to thank you for showing interest in (Company
Name) for employment. We are currently
in the process of expanding our business
and are in need of (Position/Job Title).
Your
responsibilities as a (Position/Job Title)
would include: " (Responsibility 1)
(Responsibility
2)
(Responsibility 3)
(Responsibility 4)
Training/Probation:
The first three months shall be probation
period within which u shall receive training
on the following:
(Training Item 1)
(Training
Item 2)
Training
Item 3)
Package Your total package would include:
(Package
Item 1)
(Package Item 2)
(Salary)
We
hope that you find this offer agreeable. If you have
any inquiries, please don't hesitate to contact me.
A
rejection letter is written when the candidates
profile does not match with the job requirements
.
There are a few types of rejection letters,
which may differ according to items as the type
of vacancy, field, industry, country, etc. A
rejection letter would typically include the
following:
A thank you for the candidate's interest in
the job opening and/or company.
What stood out in their resume and in the
interview(s).
What
is the reason for not being selected for the
particular post.
Sample
Rejection Letter
Dear
(Name),
Thank
you for applying for the position of (Position/Job
Title) at (Company Name).
Your resume is quite impressive and shows
great potential for you in the corporate
world. Unfortunately, your qualifications/location/experience
are not in line with the requirements
for the job at hand. However, we will
keep your resume in hand, and contact
you should a more suitable position arise.
Once again, thank you for your interest
in (Company Name).
Effective
communication is the key to become a successful manager.
Most managers and employees are still learning how
to develop effective communication so that they can
get their point across to their target audience. According
to studies, the average manager spends at least 80%
of his or her time communicating. According to statistics,
that time is spent as follows: 10% writing, 15% reading,
25% listening, and 30% speaking. Here are some helpful
tips for a manger to become a successful communicator.
Be Crystal Clear Make your message clear to your
audience: It should be customized to your
audience. Addressing top management is different
than addressing a specific department or all employees.
You can send a message to the IT department full
of technical jargon, but this message will not
be understood if you send it to marketing. Your
message should be simple and should become simpler
as the audience becomes more diverse.
How You Say It Counts The language used
to transfer your views and ideas to your audience
must be simple and understandable. Word choice,
sentence structure and organization of the information
must flow and make sense to your intended audience.
Ideas should flow in some sequential order. Discuss
the simpler issues first which will lead to your
intended message.
Actions
Speak Louder Than Words The message you are
trying to communicate should be in line with what
is actually happening at the workplace. The common
complaint by employees is that management does
not really understand how things are done "in
the field". This shows that some messages do not
really get through. First follow the message yourself
and let others follow your example.
Significance of Your Message Always makes
it clear to the audience why a particular message
is important to the organization and its people.
Provide background information, which contributes,
to a great extent, to the importance of a message.
The more you explain, the more likely it will
be effective. Not only will the message be important
but employees will believe it is important.
Avoid mistakes. Making too many mistakes in
messages will invite too many questions from your
audience. Take care of mistakes.
Be transparent. Achieving transparency in
the workplace and throughout your communication
with your employees is key to a healthy corporate
culture. Always try to be honest and direct with
your employees. Work on making them part of the
decision-making process to eliminate a grapevine
environment, where information spreads between
employees through rumors and gossip and, in most
cases, lacks truth.
Channels Different audiences should be
addressed through the most appropriate channel
for that specific audience. Single communication
channels usually have a low success rate. Reinforce
messages through various channels such as written
(emails, memos, newsletters), and verbal communication
(staff meetings, seminars). Find out which communication
channel works best with each group.
Communicate continuously. Communication
must be continuous. Messages require repetition
to penetrate the minds of employees who are busy
with their own priorities. Continuous communication
creates a closer work environment between and
among employees at all levels.
